Policies are reviewed annually. Changes are adopted by the board and become effective July 1 of the new school year.
The enclosed pages are only a selection of the entire set of Policies and Regulations. Policies are adopted by the board of education and when written are general in nature. Regulations which correspond to particular policies are more specific in nature and often include written procedures to help carry out the policy.
Policies are denoted by a numbering system in the upper right-hand corner of each page (example - 01.42). Regulations are also numbered in the upper right-hand section of the page, but can be distinguished from a policy by the initials "HCAR" which precede the number.
In the past few years, we have also tried to identify those policies which have a corresponding regulation by placing "(HCAR)" either behind the number or immediately below it on the policy page. When reading a policy with the letters "HCAR" placed in a parentheses, an employee will then know that there is a regulation which may spell out procedures or guidelines to follow.
The Hardin County Board of Education does not discriminate on the basis of race, color, national origin, sex, handicap, marital status, religion, or age in employment, educational programs or activities as set forth in Title VI, Title IX, Section 504, Age Discrimination Act of 1975 and Civil Rights Act of 1964.
For inquiries contact: Equal Opportunity Coordinator @ (270) 769-8827
TABLE OF CONTENTS
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03.2
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CLASSIFIED PERSONNEL
Definition
Full-time Personnel
Credit for Work Experience
Part-time Personnel
Job Description
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03.21
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HIRING
Superintendent's Responsibilities
Effective Date
Qualifications
Educational Requirement
Criminal Records Check and Testing
Job Vacancy Posting
Job Register
Vacancies Posted
Review of Applications
Employment Decisions
Recommendation to Hire
Relationships
Contract
Emergency Hiring
Job Description
Intent of Employment
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03.211
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MEDICAL EXAMINATION
Bus Drivers
Other Newly Employed Classified Personnel
Tuberculosis Test
Required Examination for Present Personnel
School to Report
Medical Confidentiality
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HCAR 03.211
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MEDICAL EXAMINATION
Bus Drivers
Other Classified
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03.212
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EQUAL EMPLOYMENT OPPORTUNITY
Nondiscrimination
Individuals With Disabilities
Reasonable Accommodation
Advising Employees
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03.22
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COMPENSATION AND BENEFITS
Establishment
COBRA
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03.221
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SALARIES
Hourly or Salary Basis
Length of Work Day
Determination of Experience
Qualifications
Pay Period
Payroll Deduction
Number of Hours
Overtime
Extra Service
Extended Employment
Classified Substitutes
Work Experience Credit
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03.2211
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SALARY DEDUCTIONS
Mandatory Deductions
Optional Deductions
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03.2212
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CAFETERIA PLAN
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03.222
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HOLIDAYS AND VACATIONS
Holidays
Exception
Vacations
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HCAR 03.222
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HOLIDAYS AND VACATIONS
Holidays
Offices/Schools Closed
Vacation
Procedure
Exception
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03.223
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LEAVES AND ABSENCES
Approval
Notification of Return
FMLA
Court Summons
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03.2231
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PERSONAL LEAVE
Number of Days
Approval
Limited Number
Prohibition
Options
Affidavit
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03.2232
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SICK LEAVE
Number of Days
Accumulation
Definition
Family Illness/or Mourning
Sick Leave Donation Program
Transfer of Sick Leave
Unused Sick Leave
Reinstatement
Personal Day Transfer
Affidavit
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03.22321
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SICK LEAVE BANK
Purpose
Eligible Employees
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HCAR 03.22321
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SICK LEAVE BANK
Operating Procedures
Criteria for Sick Leave Bank Usage
Sick Leave Bank Usage Approval Committee
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03.22322
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FAMILY AND MEDICAL LEAVE
Reasons
Eligibility
Restrictions
Intermittent Leave/Reduced Hours
Continuation of Benefits
Return to Work
Notice
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03.2233
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MATERNITY LEAVE
Paid Sick Leave
Unpaid Maternity Leave
FMLA
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03.2234
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EXTENDED DISABILITY LEAVE
Unpaid Leave
FMLA
Verification
Notification of Return
Placement Upon Return
Involuntary Disability Leave
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03.2235
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EDUCATIONAL LEAVE
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03.2237
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JURY LEAVE
Salary
Notice
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03.2238
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MILITARY LEAVE
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03.224
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INSURANCE
Insurance
Workers’ Compensation
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03.225
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EXPENSE REIMBURSEMENT
Reimbursement
Mileage
Gasoline
Parking Fees/Tolls
Car Rental
Common Carriers
Out-of-State Travel
Food
Lodging
Registration Fees
Out-of-Pocket Expenses
Emergency Repairs Vehicles
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| HCAR 03.225 |
EXPENSE REIMBURSEMENT
Guidelines
Reimbursements
Travel Allocations
Travel Expense High Rate Areas |
| 03.226 |
ENROLLMENT OF EMPLOYEE CHILD
Provisions |
| 03.231 |
ASSIGNMENT |
| 03.2311 |
TRANSFER |
| 03.2312 |
PROMOTION |
| 03.2313 |
DEMOTION |
| 03.232 |
SUPERVISION
Supervision
Job Description
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| 03.2321 |
USE OF SCHOOL PROPERTY
Responsibility
Outside Work
Electronic Communications
Other Personnel
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| 03.2322 |
GIFTS |
| 03.2323 |
SOLICITATIONS |
| 03.23231 |
ENDORSEMENTS |
| 03.2324 |
POLITICAL ACTIVITIES |
| 03.2325 |
DISRUPTING THE EDUCATIONAL PROCESS |
| 03.23251 |
DRUG-FREE/ALCOHOL-FREE SCHOOLS
Controlled Substances
Authorized Drugs
Workplace Defined
Suspension/Termination/Non-Renewal
Alternative
Prevention Program
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| 03.2327 |
USE OF TOBACCO
Use of Tobacco Prohibited |
| 03.233 |
DUTIES
Accommodation |
| 03.2332 |
HOURS OF DUTY
Work Schedule
Meetings
Inclement Weather
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| 03.24 |
HEALTH AND SAFETY
Safety
Hazard Communication Plan
Bloodborne Pathogen Control
Cleanup Procedures
Compensation
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| HCAR 03.24 |
HEALTH AND SAFETY |
| 03.25 |
PERSONNEL RECORDS
Custody
Public Inspection
Nature
Medical Information
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| 03.26 |
General Grievance/Communications Procedure
Exception
Communications Processing
Communication Forms
Levels of Communications
Definitions
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| HCAR 03.26 |
COMMUNICATIONS
Communications Processing
Levels of Communications
Definitions
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| 03.262 |
NON-DISCRIMINATION AND ANTI-HARASSMENT
Purpose
Prohibitions
Reporting Requirements
Confidentiality
Grievance Guidelines
Disciplinary Action
Non-Retaliation
False Complaints
Other Claims
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| HCAR 03.262 |
NON-DISCRIMINATION AND ANTI-HARASSMENT
Grievance Procedures |
| Form |
Sexual Harassment Report Form |
| 03.27 |
DISCIPLINE, SUSPENSION AND DISMISSAL OF CLASSIFIED
Disciplinary Options
Causes for Disciplinary Action
Due Process (Provisions Suspension Without Pay/Termination)
Other Disciplinary Actions
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| 03.271 |
REDUCTION IN FORCE
Process
Order of Reduction
Re-employment
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| 03.2721 |
CONFLICT OF INTERESTS
Pecuniary Interest Prohibited
Exception
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| 03.273 |
RETIREMENT
Notice
Eligibility
Retirement System
Unused Sick Days
Unused Vacation Days
Escrow Account
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| 03.5 |
INSTRUCTIONAL ASSISTANTS
Superintendent May Employ
Definition
Supervision
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| 03.6 |
VOLUNTEERS
Definition
Supervision
Records Check
Orientation |
| HCAR 03.6 |
VOLUNTEERS
Coordination of Volunteer Program
Criminal Records Check
Benefits
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| 08.2321 |
COPYRIGHTED MATERIALS
Electronic Materials |
| HCAR 08.2321 |
COPYRIGHTED MATERIALS
Television/Video Programs
Software/Compact/Laser Disks/Multi-Media
Print/Graphics
Music
Video Taping Request and Statement of Policy
Video Tape Playback Request and Statement of Policy
Guidelines for the Playback of any Video Tape in and Hardin County Public School Location
Guidelines for Off-Air Recording of Broadcast Programming for Educational Purposes
Copyright Guidelines
Video and Photo Release Form
Copyright Policy Form
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| 08.2323 |
STUDENT ACCESS TO ELECTRONIC MEDIA (Acceptable Use)
For Schools without SBDM Councils
Procedures and Guidelines
Permission/Agreement Form
Employee Use
Community Use
Disregard of Rules
Responsibility for Damages
Responding to Concerns
Audit of Use
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| HCAR 08.2323 |
STUDENTS - INFORMATION - TELECOMMUNICATIONS AND NETWORKED SERVICES
Program Development
Internet Rules
Sanctions
Permission/Agreement Form
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