Hardin County Schools has implemented some new procedures for district volunteers effective July 1, 2018.

Kentucky law and Hardin County Board of Education policy defines a volunteer as anyone who has contact with students on a regularly scheduled or continuing basis or has supervisory responsibility for children at a school site or on school-sponsored trips.  The individuals that meet these criteria must complete a background check administered by Hardin County Schools.  HCS sends the volunteer’s information to the Administrative Office of the Courts in Frankfort, Kentucky.  The AOC office runs the background check and sends the information back to the district.  The districts has followed these protocols.

With the new procedure, Hardin County Schools is asking ALL volunteers to fill out a background check through our district website (www.hardin.kyschools.us).  The link can be found under the “Parents” tab on the website and under “Quick Links.” NEW (new = anyone who has not been an approved HCS volunteer since 2011) volunteers must pay $10 to cover the cost of the background check.  

The background check will not be processed until the Superintendent’s office has received $10 for the background check or a copy of the receipt issued by the school.  Only new volunteers will pay for the background check. The Superintendent’s office is responsible for sending the required information to the AOC. 

All volunteers will be required to complete the online background check form through the district website EACH SCHOOL YEAR (no matter when they started volunteering for the district). The online form will include a question that asks if you are a returning volunteer.If individuals are returning approved volunteers, they need to answer “YES” to that question and they will not have to pay the $10 fee.

Using the online form, the volunteer will be asked to choose at what schools they would like to volunteer. However, they are still district volunteers.  Therefore, just because someone did not check a particular school on their form does not mean they cannot volunteer there.

Any paper forms published and formerly used as volunteer background check forms will not be accepted.

VIDEO -- Step-by-step instructions on how to become a volunteer and how to continue your volunteer service each year.

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