Travel Reimbursement

Travel Reimbursement Policy

The Hardin County Board of Education travel policy uses the State mileage and meals reimbursement rates.

Meal per diem allowance effective as of November 23, 2004 is as follows:     

Meal Standard High Rate Meal Time
Breakfast $ 7.00 $ 8.00  6:30 - 9:00 am
Lunch $ 8.00 $ 9.00  11:00 am - 2:00 pm
Dinner $15.00 $19.00 5:00 - 9:00 pm

 

An employee shall be in travel status during the entire mealtime to be eligible for reimbursement. Receipts are required for all reimbursements.

Itemized receipts for all reimbursements are required.  Itemized receipts are defined as any preprinted invoice, for a hotel, motel, restaurant or other establishment, showing the date of service, the amount charged for the service, the location where the service was performed and a description of the expenditure

  1. See your school / department bookkeeper for the listing of high rate areas.  The Professional Meeting Travel Request Form (4 part carbonless) is available from your bookkeeper.  You may download the reimbursement forms and the mileage charts at the bottom of this page.
  2. If alcohol is on a receipt we will not reimburse any of that purchase.  Please make the changes before submitting to finance for payment.
  3. Travel (in-district and out of district)  not paid by school activity funds needs to be submitted within 60 days with the exception that June travel for the preceding fiscal year must be filed for reimbursement by July 10 of the new fiscal year. 
  4. Effective January 1, 2001, Hardin County Board of Education policy 3.125 and 3.225 was amended to read:  Meals will not be reimbursed for "day trips" when an overnight stay is not approved.  This was approved at the December  21, 2000 Board meeting.  Per Diem allowance for meals will use the current State rates, the same as before when an over night stay is approved. 

  If you have any further questions please contact Melissia Conder, 270-769-8947, or Sarah Hardin, 270-769-8812.