Phone 270-769-8800      FAX 270-769-8888      65 W. A. Jenkins Rd      Elizabethtown, KY 42701
Certified Handbook
The enclosed pages are only a selection of the entire set of Policies and Regulations. Policies are adopted by the board of education and when written are general in nature. Regulations which correspond to particular policies are more specific in nature and often include written procedures to help carry out the policy.

Policies are denoted by a numbering system in the upper right-hand corner of each page (example - 01.42). Regulations are also numbered in the upper right-hand section of the page, but can be distinguished from a policy by the initials "HCAR" which precede the number.

In the past few years, we have also tried to identify those policies which have a corresponding regulation by placing "(HCAR)" either behind the number or immediately below it on the policy page. When reading a policy with the letters "HCAR" placed in a parentheses, an employee will then know that there is a regulation which may spell out procedures or guidelines to follow.

The Hardin County Board of Education does not discriminate on the basis of race, color, national origin, sex, handicap, marital status, religion, or age in employment, educational programs or activities as set forth in Title VI, Title IX, Section 504, Age Discrimination Act of 1975 and Civil Rights Act of 1964.

 

For inquiries contact:                 Equal Opportunity Coordinator

(270) 769-8827

 

TABLE OF CONTENTS

01.

 

Powers and Duties of Board of Education

 

 

01.11

General Powers and Duties of the Board 

 

 

01.42

Regular Meetings (Board of Education) 

 

 

01.5

School Board Policies 

 

 

HCAR 01.5

School Board Policies 

 

 

 

 

 

 

02.

 

Administration - School Based Decision Making

 

 

02.412

Voting 

 

 

02.414

Alternative Models 

 

 

02.421

Election of School Council Members 

 

 

02.422

School Council Authority 

 

 

02.423

School Council Meetings 

 

 

02.4231

School Council Relationships 

 

 

02.4241

School Council Policies 

 

 

02.42411

Appeal of Decisions 

 

 

02.4242

School Budget 

 

 

02.4244

School Hiring 

 

 

02.431

Training of School Council Members 

 

 

02.432

Waiver of Board Policies

 

 

02.433

Other Board Policy 

 

 

02.4331

School Staffing 

 

 

HCAR 02.4331

Staff

 

 

02.44

School Improvement/Action Plan 

 

 

02.441

Assessment of Student Progress

 

 

 

 

03.

 

Personnel

 

 

03.1

Certified Personnel 

 

 

03.11

Hiring Procedure 

 

 

HCAR 03.11

Hiring Procedure

 

 

03.111

Medical Examination 

 

 

HCAR 03.111

Medical Examination

 

 

03.112

Certification and Records 

 

 

03.113

Equal Employment Opportunity 

 

 

03.114

Contract 

 

 

03.115

Transfer of Tenure 

 

 

03.12

Compensation and Benefits 

 

 

03.121

Salaries 

 

 

03.1211

Salary Deductions 

 

 

03.1212

Reduction in Salary and Responsibility 

 

 

03.1213

Cafeteria Plan 

 

 

03.122

Holidays and Vacations 

 

 

HCAR 03.122

Holidays and Vacation

 

 

03.123

Leaves and Absences 

 

 

03.1231

Personal Leave 

 

 

03.1232

Sick Leave 

 

 

HCAR 03.1232

Sick Leave

 

 

03.12321

Sick Leave Bank 

 

 

HCAR 03.12321

Sick Leave Bank

 

 

03.12322

Family and Medical Leave 

 

 

03.1233

Maternity Leave 

 

 

03.1234

Extended Disability Leave 

 

 

03.1235

Educational/Professional Leave 

 

 

03.1237

Jury Leave 

 

 

03.1238

Military Leave 

 

 

03.124

Insurance 

 

 

03.125

Expense Reimbursement 

 

 

HCAR 03.125

Expense Reimbursement

 

 

03.127

Enrollment of Employee Child 

 

 

03.131

Assignment 

 

 

03.1311

Transfer 

 

 

03.1312

Promotion 

 

 

03.1313

Demotion 

 

 

03.1321

Use of School Property 

 

 

03.13212

Use of Buildings and Grounds 

 

 

03.1322

Gifts 

 

 

03.1323

Solicitations 

 

 

03.13231

Endorsements 

 

 

03.1324

Political Activities 

 

 

03.1325

Disrupting the Educational Process 

 

 

HCAR 03.13251

Drug-Free/Alcohol/Free Workplace Notice

 

 

03.13251

Drug-Free/Alcohol-Free Schools 

 

 

03.1327

Use of Tobacco 

 

 

03.133

Duties 

 

 

03.1332

Hours of Duty 

 

 

03.14

Health and Safety 

 

 

03.15

Personnel Records 

 

 

03.16

General Grievance/Communications Procedure 

 

 

HCAR 03.16

General Grievance / Communications Procedure

 

 

03.162

Non-Discrimination and Anti-Harassment 

 

 

HCAR 03.162

Non-Discrimination And Anti-Harassment



Form Sexual Harassment Report Form

 

 

03.17

Termination/Nonrenewal/Separation by Employee 

 

 

HCAR 03.17

Professional Code of Ethics for Kentucky School Certified Personnel

 

 

03.171

Reduction in Force 

 

 

03.172

Sanctions 

 

 

03.1721

Conflict of Interests 

 

 

03.173

Suspension 

 

 

03.174

Reinstatement 

 

 

03.175

Retirement 

 

 

03.18

Evaluation 

 

 

03.19

Professional Development 

 

 

03.1911

Professional Meetings 

 

 

03.1912

Instructional Leaders' Training 

 

 

03.4

Substitute and Temporary Employees 

 

 

HCAR 03.4

Evaluation

 

 

03.5

Instructional Assistants 

 

 

03.6

Volunteers 

 

 

HCAR 03.6

Volunteers

 

 

 

  

04.

 

Fiscal Management

 

 

 

 

04.1

Budget Planning and Adoption 

 

 

04.12

Internal Account Budgets 

 

 

04.3116

Expenditure of Funds 

 

 

04.312

Internal School Accounts 

 

 

04.31212

Special Instructional/Operational Funds 

 

 

HCAR 04.31212

Special Instructional/Operational Funds

 

 

 

 

 

 

05.

 

School Facilities

 

 

 

 

05.23

Community Use of School Facilities 

 

 

05.3

Community Use of School Facilities 

 


HCAR 05.3

Community Use of School Facilities 

 

 

05.31

Rental Application and Contract 

 

 

05.32

Public Sales on School Premises 

 

 

05.4

Building Safety 

 

 

05.41

Fire Drills 

 

 

05.42

Tornado Drills 

 

 

HCAR 05.42

Tornado Drills

 

 

05.43

Bomb Threats 

 

 

05.47

Earthquakes 

 

 

HCAR 05.47

Earthquakes

 

 

05.48

Weapons 

 

 

 

 

 

 

06.

 

Transportation

 

 

 

 

06.2

Safety 

 

 

HCAR 06.2

Safety

 

 

06.221

Bus Drivers' Use of Tobacco and Other 

 

 

06.23

Driver and Substitute Driver Training 

 

 

06.34

Conduct on Bus 

 

 

06.342

Hazards In and On Bus 

 

 

 

 

 

 

07.

 

Food Services

 

 

 

 

07.11

Free and Reduced-Priced Meals 

 

 

HCAR 07.11

Group Meals Away From School

 

 

07.111

Competitive Foods 

 

 

07.12

Vending Machines 

 

 

 

 

 

 

08.

 

Curriculum and Instruction

 

 

 

 

08.1

Curriculum 

 

 

08.11

Program of Study 

 

 

08.1114

Preschool Education 

 

 

08.113

Graduation Requirements 

 

 

HCAR 08.113

Graduation Requirements

 

 

 

 

08.1131

Correspondence Courses 

 

 

08.12

Instructional Organization 

 

 

HCAR 08.12

Instructional Organization

 

 

08.1212

Exceptional Classes 

 

 

08.122

Grouping 

 

 

08.1312

Home/Hospital Instruction 

 

 

HCAR 08.1312

Home/Hospital Instruction

 

 

08.132

Gifted and Talented Students 

 

 

HCAR 08.132

Gifted and Talented Students

 

 

08.133

Extended School Services 

 

 

08.1343

Drug and Alcohol Education 

 

 

HCAR 08.1343

Drug and Alcohol

 

 

08.13451

Parent Involvement - ESSIA Title I 

 

 

HCAR 08.13451

Title I- Parent Involvement Policy

 

 

08.1346

Physical Education 

 

 

08.1351

Pledge of Allegiance 

 

 

08.1353

Controversial Issues 

 

 

08.211

Homework 

 

 

HCAR 08.211

Homework

 

 

08.22

Promotion and Retention 

 

 

HCAR 08.22

Promotion and Retention

 

 

08.221

Grading 

 

 

HCAR 08.221

Grading for Elementary Students

 

 

08.222

Assessment 

 

 

HCAR 08.222

Assessment

 

 

08.232

Supplies and Materials 

 

 

08.2321

Copyrighted Materials 

 

 

HCAR 08.2321

Copyright Guidelines

 

 

08.2322

Review of Instructional Materials 

 

 

HCAR 08.2322

Review of Instructional Materials

 

 

08.2323

Access to Electronic Media (Acceptable Use Policy) 

 

 

HCAR 08.2323

Students-Information-Telecommunications and Networked Services 

 

 

08.233

Library Print and Non-Print Media 

 

 

08.24

Instructional Committees 

 

 

 

 

 

 

09.

 

Students

 

 

 

09.11

School Attendance Areas/Class Enrollment Maximums 

 

 

HCAR 09.11

School Attendance Areas

 

 

09.111

Transfers and Withdrawals 

 

 

HCAR 09.111

Transfers and Withdrawals

 

 

09.12

Admissions and Attendance 

 

 

HCAR 09.12

Admissions and Attendance

 

 

09.121

Entrance Age 

 

 

09.122

Attendance Requirements 

 

 

09.1223

Persons Over Compulsory Attendance Age 

 

 

09.123

Absences and Excuses 

 

 

09.1231

Dismissal From School 

 

 

09.13

Equal Educational Opportunities 

 

 

09.21

Health Requirements and Services 

 

 

09.211

Medical Examination 

 

 

09.213

Contagious Diseases and Parasites 

 

 

09.22

Student Safety 

 

 

09.221

Supervision of Students 

 

 

09.224

Emergency Medical Treatment 

 

 

09.2241

Dispensing Medication 

 

 

HCAR 09.2241

Authorization to Give Medication

 

 

09.227

Child Abuse 

 

 

09.228

Missing Kentucky School Children Program 

 

 

09.3

Student Activities 

 

 

09.31

Athletics 

 

 

HCAR 09.31

Athletics

 

 

09.32

Student Organizations 

 

 

09.323

Selection of Students 

 

 

09.33

Fundraising Activities 

 

 

09.36

School-Related Student Trips 

 

 

09.4

Student Behavior 

 

 

HCAR 09.4

Student Code of Conduct

 

 

09.42

Student Conduct 

 

 

09.422

Hazing 

 

 

09.423

Use of Alcohol, Drugs, and Other Controlled 

 

 

HCAR 09.423

Use of Alcohol, Drugs, and Other Controlled Substances

 

 

09.425

Assault

 

 

09.42811

Non-Discrimination and Anti-Harassment 

 

 

09.4294

Driver's License Revocation 

 

 

HCAR 09.4294

Parent Request to Release Information

 

 

09.431

Due Process 

 

 

09.433

Corporal Punishment 

 

 

09.436

Search and Seizure 

 

 

09.4361

Police Officers in the School 

 

 

09.438

Student Discipline Code 

 

 

 

 

 

 

10.

 

Community Relations

 

 

 

 

10.11

Access to Public Records 

 

 

10.2

Citizen Suggestions and Complaints 

 

 

10.4

Advertising in the Schools 









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